How Navetta works

From event setup to every attendee in a ride — with zero day-of coordination.

Step 1

Create your event in minutes

Sign up as an organizer, enter your arrival airport, venue, group size limits, and destinations. Navetta generates a unique invite link and QR code — ready to drop into your pre-event email.

✦ New Event
Arrival Airport
JFK — New York
Venue / Destination
The Beekman Hotel, NYC
Arrival Date
Apr 14
Max group size
4 riders
Create event →
Your invite link

Step 2

Participants register on their phone

Attendees tap your link or scan the QR code. They verify their phone with a one-time SMS code, then add their flight number, arrival date, destination, and whether they're checking bags. The whole flow takes under 60 seconds — no app download, no account required.

✈ Flight number
AA 1842
📅 Arrival date
Apr 14, 2026
🧳 Checking bags?
Yes
Join group →
No app download needed

Step 3

Navetta syncs every flight, automatically

Once registered, Navetta pulls live status for every participant's flight and keeps it updated throughout the day. Delays, gate changes, early arrivals — it's all tracked without anyone lifting a finger.

✦ Live Flight Sync
Apr 14 · JFK Arrivals ● Live
AA 1842 2:15 PM → T8 On time
DL 408 2:38 PM → T4 +22 min
UA 512 2:50 PM → T7 On time
B6 621 3:10 PM → T5 Landed
Updated 2 min ago

Step 4

Groups form — and adapt on the fly

Navetta's engine weighs arrival windows, terminal, destination, and bag pickup timing together — treating each participant like a routing problem, not just a time sort. If a flight slips and breaks a group's window, Navetta regroups and re-notifies automatically. No human needed.

✦ Group Formation
2:15 – 2:38 PM · T8
Group A · 3 riders
2:50 – 3:05 PM · T7 & T5
Group B · 4 riders
3:30 – 3:55 PM · T4
Group C · 2 riders
⚡ DL 408 delayed +35 min — Group A reformed, all members re-texted

Step 5

Everyone gets a text. That's it.

Each participant receives an SMS with their group members, shared pickup window, and destination. After landing, a final message helps the group connect at the airport without any back-and-forth. Your job as organizer? Nothing — it's handled.

✦ SMS Coordination
Navetta
2:18 PM
2:41 PM
Thanks, found them!
2:44 PM

Ready to set one up?

Free during the pilot. Takes 5 minutes to create your first event.

Get started free →